Bookkeeper

About the Role

We are looking for an organised, reliable and experienced Bookkeeper to join our busy wholesale fruit and vegetable business in West London.

The successful candidate will be responsible for maintaining accurate financial records, processing daily sales and purchase transactions, managing supplier and customer accounts, and supporting the smooth running of our day-to-day business operations.

Experience in wholesale, fresh produce, food distribution or a similar fast-paced trading environment would be an advantage. The ideal candidate will understand the importance of accuracy, cash flow management and keeping financial records up to date in a business with frequent daily transactions.

Key Responsibilities

• Maintain accurate and up-to-date financial records for daily business transactions.
• Record daily sales, purchases, cash receipts, card payments and bank transactions.
• Process supplier invoices for fruit, vegetables, packaging, transport and other business expenses.
• Reconcile supplier statements, investigate discrepancies and ensure invoices are recorded correctly.
• Manage customer accounts, monitor outstanding balances and follow up on overdue payments.
• Reconcile bank accounts, payment records and cash transactions.
• Maintain accurate records of credit notes, supplier returns, customer refunds and pricing adjustments.
• Assist with weekly and monthly financial reporting, cash flow monitoring and management accounts.
• Monitor purchase costs, sales figures and margins where required.
• Liaise with suppliers, customers, market traders, banks and external accountants regarding financial queries.
• Prepare records for VAT returns and support the accountant with year-end accounts and other tax-related requirements.
• Maintain an organised filing system for invoices, receipts, delivery notes and other financial documents.
• Ensure confidentiality and accuracy when handling financial information.

Requirements

• Previous experience in bookkeeping or a similar finance role.
• Good understanding of bookkeeping principles, bank reconciliations and supplier and customer accounts.
• Experience using accounting software such as Xero, Sage or QuickBooks.
• Good knowledge of Microsoft Excel and general computer skills.
• Strong attention to detail and excellent organisational skills.
• Ability to manage a high volume of transactions and meet deadlines.
• Good communication skills and the ability to work independently as well as part of a team.
• Honest, trustworthy and comfortable handling confidential financial information.

Desirable Experience

• Experience working in wholesale, fresh produce, food distribution, cash-and-carry or market trading.
• Familiarity with high-volume daily sales and purchases, credit accounts and supplier reconciliations.
• Understanding of VAT treatment for food products and experience supporting VAT returns.